W12: Scaling Distributed Collaboration in Mixed Reality

CHI’25 Workshop

In-person workshop – Saturday, April 26th 2025

Call for participation

Mixed Reality (MR) has the potential to transform distributed collaboration by creating experiences that approach the richness of face-to-face interactions. However, existing systems often fall short, particularly when scaling to diverse physical environments or large teams.

The workshop aims to:

  • Identify actionable strategies to address ongoing challenges (see topics).
  • Articulate a research agenda fostered by interdisciplinary collaboration.
  • Accelerate progress by organising our community’s efforts, creating a “living lab”.

Through presentations, hands-on activities, and group discussions, participants will generate actionable ideas and lay the groundwork for the next generation of collaborative MR systems.

Workshop Topics

We invite contributors from Human-Computer Interaction, Computer-Supported Collaborative Work, Virtual/Augmented/Extended Reality, and related fields to submit papers addressing, but not limited to, the following topics:

  • Spatial Congruency in Heterogeneous Environments
    How can we create congruent MR interaction spaces across diverse physical environments?
  • Embodied Interactions through User Representations
    How can MR systems accurately portray embodied interactions across diverse distributed teams?
  • Organic Group Formation within Distributed Team
    How can we support dynamic and fluid group interactions within large, distributed MR settings?
  • Asynchronous MR Collaboration
    How can MR enable embodied conversations across different times to facilitate effective asynchronous collaboration?
  • Tangible Interactions Across Locations
    How can MR systems support shared interactions with tangible objects across distributed locations?
  • Fluid Task Switching in Distributed MR Collaboration
    How can distributed MR environments support seamless transitions between collaborative tasks?

Focusing on these questions will enable a deeper understanding of how MR systems can scale up to the ’messiness’ of real-life collaboration while supporting flexible, fluid interactions and a strong sense of co-presence.

Submission guidelines

We welcome submissions of position papers of 2-4 pages (excl. references) that present research challenges, potential solutions, case studies, or visions related to any of the workshop topics.

Submissions should adhere to the ACM Primary Article Template using a single column format. LaTeX users can employ the sample-manuscript.tex file as their main document, with \documentclass[manuscript, review]{acmart}. Please submit the paper as a PDF format (non-anonymised).

Submit here: EasyChair

The submissions will be reviewed by the organisers (and additional experts, if required) based on relevance, originality, significance and quality. 

Registration

Upon acceptance, you will receive an invitation code that will enable you to register to our workshop. Instructions will be provided by e-mail.

At least one author of each accepted position paper must physically attend the workshop. All workshop participants must register for both the workshop and for at least one day of the main conference.

Visit chi2025.acm.org for conference details.

Contact

For more information or questions, please contact Adélaïde Genay.

Important dates

Submission of position papers: February 28th 2025 [subject to extension]
Decision to authors: March 14th 2025
Camera-ready versions due: April 4th 2025
Workshop: April 26th 2025

Workshop schedule

The morning will start with a kick-off and getting to know each other. The afternoon will be focused on meeting the workshop’s goal through a whiteboard exercise.

The schedule is planned as follows:

Time Activity
09:00 – 09:30 Welcome and Introduction
Brief introduction by organisers outlining goals and structure.
09:30 – 10:15 Opening Talk / Panel
Overview of the six key challenges in MR collaboration.
10:15 – 10:30 Break
10:30 – 11:30 Participant Presentations
Participants form groups, introduce themselves, and give lightning talks.
11:30 – 12:30 Whiteboard Exercise (Part 1)
Brainstorming actionable plans in small groups based on assigned scenarios.
12:30 – 13:30 Lunch Break
13:30 – 14:30 Whiteboard Exercise (Part 2)
Continued brainstorming and refinement of group plans.
14:30 – 15:00 Break
15:00 – 16:30 Roundtable Discussion
Presentation of group action plans, followed by discussion on next steps.
16:30 – 17:00 Wrap-Up
Summary of key takeaways and next steps.
19:00 Networking Dinner
Informal gathering to continue discussions and build connections.

Workshop organisers

We are a distributed team of researchers interested in MR collaboration. Feel free to contact us if you have any questions!

Adelaide Genay

Lecturer, University of Melbourne

Brandon Syiem

Postdoc, University of Sydney

Emily Wong

Research Assistant, University of Melbourne

Tiare Feuchtner

Assistant Professor, University of Konstanz

Jarrod Knibbe

Senior Lecturer, University of Queensland

Jens Emil Grønbæk

Assistant Professor, Aarhus University

Eduardo Velloso

Professor, University of Sydney